Responsible Person

Score the binder before the fire officer asks.

A one-page score of the records a fire officer or insurer typically asks for. Tick done this period, missing, or cannot find. RRO 2005 requires maintenance and evidence. It does not print a red book.

Weekly alarm test, extinguishers, monthly emergency lighting, drills
Training, fire risk assessment date, faults closed
Score the binder this week — not at month-end

What the Responsible Person has to evidence

Weekly occupier tests, extinguishers, emergency lighting, drills, and training. A digital fire logbook is one way to keep them. It is not the fire risk assessment. RRO 2005 records is the legal frame for England and Wales.

The missing Friday test

Paper logbooks filled in at month-end miss the week a call point was skipped. A weekly fire alarm test log needs the zone, the time, and a name — not a tick added in the office.

How System Hub logs the week

Fire Safety is those checks on a phone during the week, with frequencies and an audit trail. 14-day trial, no card, then £5/week incl VAT per location via Stripe. We do not claim a fire-authority endorsement.

Start 14-day free trial Fire Safety product page

What should a Responsible Person check before the visit?

Missing weeks, open defects, and whether drills and training were written down for the period the officer is likely to ask about. Start with the blank rows. A full-looking book with three empty Fridays is weaker than a short book that explains them.

Then the defects. An extinguisher out of date since March, still “awaiting engineer” in October, is the line they will read aloud. Close it or show the booked visit. Training: who was on shift and who missed the last drill. A sign-in sheet with half the names is the training record.

Do this monthly, not the night before. The night before is how paper logs get rewritten. System Hub keeps the timestamp of the original test, so the audit is a filter on real rows, not a new story.

Weekly fire alarm test record with zone, result, defect, and a name — The fields a weekly test needs. The Order does not draw this form.

Count blank weeks in the last 12 months.
List defects with no close-out date.
Match drills to the people who were actually employed then.
Bring the log. Do not describe it from memory.

Regulatory Reform (Fire Safety) Order 2005.

What does a monthly fire-log check actually open?

Do the check monthly, on the real rows, not the night before a visit. The night before is when paper logs get rewritten in one pen. Start with blank weeks. Three empty Fridays in a book that otherwise looks full is the finding.

Then open defects: an extinguisher out of date since March and still “awaiting engineer” in October is the line that gets read aloud. Close it or show the booked visit. Drills and training have to match people who were employed then, not the current rota pasted backwards.

The Responsible Person can delegate the weekly test. The name on the row is who did it. If you cannot produce the log, describing it does not count. System Hub keeps the time the test was saved, so the audit is a filter, not a new story.

Scotland and Northern Ireland are not the English Order. Do not audit a Glasgow site against a form you copied from an English pub and call it the same duty. The English duty is in GOV.UK workplace fire safety and article 17.

Count the weeks, not the thickness of the folder. A log with 52 pages and four of them blank is four missing tests. Write the missing week as missing, with the reason if you know it, and the date you noticed. Backfilling a blank Friday in October with a tick and no name is the row a competent person will not defend.

FAQ

Questions about this audit

What does the fire log audit cover?

Weekly alarm tests (date, zone or call point, who, result), extinguishers, monthly emergency lighting, evacuation drills, training, fire risk assessment date, and whether faults were recorded and closed. Score each: done this period, missing, or cannot find.

Is a logbook a legal requirement?

The Regulatory Reform (Fire Safety) Order 2005 requires the Responsible Person to maintain fire precautions and be able to show evidence. It does not name a red book. BS 5839-1 is the usual weekly alarm-test practice. Follow your fire risk assessment if it sets a different regime.

How much is System Hub Fire Safety?

14-day trial, no card. Then £5/week per location incl VAT via Stripe. Cancel anytime. Inspection-ready (Food + Fire) is £8/week if you add it when you subscribe — this page does not lead with that pack.