One page for the visit

Can you hand the pack to the EHO in 60 seconds?

A one-page sheet for what an Environmental Health Officer usually asks to see in an SFBB kitchen. Tick what is in the pack, dated, named, and findable in 60 seconds. Format is not the test. Complete, dated, accessible records are.

Opening and closing checks, temps, deliveries, sign-off, 4-weekly review
Four ticks per row: in the pack, dated, named, findable in 60 seconds
Print it. Walk the pack before the next service

What officers usually ask to see

Local authorities run the visit. There is no single national script. In an SFBB kitchen the records conversation is usually the diary: opening and closing checks, temps, deliveries, manager sign-off, and the 4-weekly review for the dates they care about. What an EHO checks is the longer guide.

Why the pack fails at 11pm

Paper is legal. It collapses when opening checks, temps, and deliveries are written up from memory at close, left in the office, or cannot be read. The checklist makes that gap visible before someone in a hi-vis asks for Thursday.

Digital records on the day

Inspectors need records that are complete, dated, and accessible. Timestamped logs with a name on the line are often easier to review than a pack filled in at close. No software is EHO approved. Read will an EHO accept digital food safety records.

How System Hub runs the same checks

Food Safety is those SFBB tasks on a phone during the shift. Alerts when skipped. Manager sign-off. 14-day trial, no card, then £5/week incl VAT for this kitchen via Stripe.

Start 14-day free trial Food Safety product page

What do you open first when the EHO is at the door?

The diary for the last four weeks, then the latest 4-weekly review, then today’s opening checks if service has started. Not the marketing page. Not a folder of policies nobody has read since induction. The officer will pick dates. You want those dates on the screen without a search through email.

Have a person who can log in. A tablet in a drawer with a password only the owner knows, and the owner on a day off, is a paper pack you cannot find. Two people on the management rota should be able to open the diary.

If a week is missing, do not fill it while they wait. Say it is missing and show the weeks that exist. Completing a month of ticks in the office during the visit is obvious, and it is not due diligence.

The order you open the diary. The food is still looked at. — Last four weeks first, then the review that covers them.

Last four weeks of checks and temps.
The 4-weekly review that covers them.
Delivery records for the same dates, if that is what they ask.
Someone on site who can sign in.

Food Safety Act 1990, section 21 (due diligence). GOV.UK: SFBB pack, electronic or printed.

Who can open the diary if the owner is off?

Two people on the management rota should be able to open the diary. A tablet only the owner can unlock, on the owner’s day off, is a pack you cannot find. Open the last four weeks first, then the 4-weekly review that covers them, then today if service has started.

The officer picks the dates. You do not pick your best week. If a week is missing, say so. Filling a month of ticks while they wait is obvious and it is not due diligence under section 21 of the Food Safety Act 1990.

Have the deliveries for the same dates if that is what they ask. The food and the cleaning are still looked at. A complete diary and a dirty fridge is still a problem.

The checklist is the order you open records, not a promise about the rating. We do not claim the officer will accept software because it is software. They need complete, dated, accessible records, on site.

FAQ

What this checklist does not promise

What is on the EHO walk-in checklist?

The records an officer typically asks for in an SFBB kitchen: opening and closing checks, fridge, freezer, cooking and hot-holding temperatures, deliveries, manager sign-off, and the 4-weekly review. You tick whether each is in the pack, dated, named, and findable in 60 seconds.

Will this make us pass an inspection?

No. Records help you show due diligence under the Food Safety Act 1990 section 21. They are not a guarantee. Officers still look at how food is handled. We do not claim EHO approval, FSA endorsement, or Primary Authority status.

Do I have to give my email?

Yes to have the link sent to you. The sheet is on the next page either way so you can print it immediately. 14-day Food Safety trial, no card, then £5/week incl VAT for this kitchen.